Technical Aspects of Session for Chairs and Presenters

All Presenters

For the ease of streaming the sessions out to the virtual participants, you are REQUESTED to upload your latest version of paper (pdf) and presentation (pdf or pptx) on this platform before your session starts (we would prefer by evening of Saturday, August 21, so we can address any technical issues, should they arrive).  To do so, please log in to your profile and click on "EDIT PRESENTER". Your PRESENTER profile manages everything that appears on the scientific programme, which will be available to anybody who visits the platform. To upload a new version of your paper and / or your slides, please click on SESSION ATTACHMENTS tab and edit the upload buttons you see. Please note that your paper and presentation can then be removed at any time.

More specific instructions:

You are asked to go to the classroom 15 minutes before your session starts. A member of the organisation will be at hand to do the technical checks with you. The computer in the session room will be on your session page and all the presenters can open the presentation from this platform. 

Please bring your presentations on a USB just in case of technical issues. 

We suggest each presentation should be around 18-20 minutes, with 5 minutes for questions and answers. Questions and answers will follow each individual presentation. 

By default, the last presenter of the session is the session chair. If you have been assigned to chair your session, please make sure you go to the room 15 minutes prior to the start of the session.

The responsibilities of the Chairs are to introduce briefly the session and the presenters, make sure that the time available is divided equally over the papers to be presented, and chair the brief time for discussion following the presentations. In case the scheduled Chair does not attend, the general rule is that the presenter of the session's actual last paper is expected to take the role of Chair, but feel free to some to an alternative agreement on the Chair; as long as you are clear before the session starts. If your session has fewer presentations than expected due to last minute cancellations, you can be a bit more flexible with the time, but bear in mind that the audience might be interested in attending other sessions too.

As sessions will be streamed to a non-presenters, we encourage the Chair to engage with the ZOOM audience for the Q&A time.

Presenting in a 5-paper session?
There are a number of 5-paper sessions assigned to the 9:00 session on Wednesday, August 24. Timing of each paper presentation remain the same as the other sessions. We have ensured that there is a longer coffee break of 45 minute after the session block so 5-paper sessions an finish a little bit later (120 minutes is encourage for these sessions)

Support for the virtual aspect of session?
All virtual participants will be put on mute when they enter the room. There will be a student in the the room, or near the rooms who can ve called upon, to handle all the ZOOM aspects but if  you are familiar with ZOOM features, please feel free to take control of bringing in the virtual audience during the Q&A parts.

Recording Sessions
Sessions will not be recorded.